MOSTERTON PARISH COUNCIL

Minutes of the Parish Council meeting held on Tuesday 9th July 2019 at 7.00pm.

 

Present; Cllr. Neil Hickman (chair),  Cllr Rob Fry, Cllr Angela Bullock, Dorset Cllr Rebecca Knox and   2 members of the public.

 

Item No.

 

Action

2019/036

PUBLIC DISCUSSION OF ITEMS ON AGENDA

A resident asked with the development in the village is democracy working well with the planning system for local village residents? There was a discussion about the planning system, and the input that parish councils are able to have in determining the outcome of planning applications.

 

 

2019/037

APOLOGIES / DECLARATIONS OF INTEREST / GRANT OF DISPENSATIONS Cllr Chris Lamb & Cllr Jim Cooper, PCSO Alex Bishop

 

2019/038

REPORTS FROM DORSET COUNCILLOR AND LOCAL POLICE OFFICER:

 

a)

Dorset Councillor  - Cllr Knox reported that she is no longer leader of the council, but has taken up a role as Chairman of the Fire Authority, which links well with her focus on the councils health & wellbeing agenda. Cllr Knox is working towards better links with the health service though hospitals, community hospitals, the CCG and GP practices.  Cllr Knox is working on producing a list of health and well-being initiatives within the community such as BAVLAP, the  Family Partnership Zones, dementia walks etc.

 

Cllr Knox is not on the planning committee, but reported that there are now 3 planning committees.

Cllr Knox however could request that planning applications be referred to a development committee for a decision, rather than being determined by just a single planning officer.

There will be no review of the WDDC local plan as the council of working towards a whole Dorset Local Plan to be completed by 2023-24.

 

Cllr Knox reported that Dorset council has held one meeting so far at which they declared a climate change emergency. A sub-committee  will look at solutions within Dorset to this issue.

Cllr Knox is working with one local sixth former who is interested in politics, and he will be shadowing Cllr Knox and attending meetings.

Residents asked if the cabinet will be all one political party? Cllr Knox confirmed that they will be, with a cabinet of 10, all conservatives, and only 1 woman. This will however be reviewed in a year.

Cllr Knox explained that committees are all cross-party and they feed into the cabinet.

There was a discussion about school transport and the lack of free school transport for post 16 students who are obliged to remain in education.

 

b)

Police. PCSO Bishop sent his apologies and the following report

Fortunately there is very little to report, though we are currently investigating a report of shoplifting at the shop, so I can’t specify too much on that at this time. Whilst there hasn’t been any reports specifically in Mosterton, we are seeing a rise in reports of livestock worrying, either by dog walkers/owners letting digs off the lead without being aware of livestock in fields, or dogs escaping the boundaries of their property.  I would like to remind dog owners/walkers to be aware of their responsibilities to ensure that dogs are under control at all times.  Please check your boundaries to ensure dogs cannot escape and if you are walking dogs into a field, please check there are no other animals in the field before letting them loose.  If there are other animals, please put the dog/s on a lead to prevent loss of control. If anyone has any questions, or would like to bring anything to my attention, I will be at the Post Office at the village hall on Monday 15th July at 1.30pm.

 

2019/039

APPROVAL OF THE MINUTES OF THE MEETINGS HELD ON 14TH MAY 2019

The minutes were approved, proposed by Cllr Hickman, and seconded by Cllr Fry and signed by Cllr Hickman.

 

2019/040

MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 14TH MAY 2019

Allotments

Clerk confirmed all rents have now been paid for the year 2019-2020

 

Highways

The clerk reported that the SID is functioning and the Community Speedwatch team confirm it is having the desired effect with a significant slowing drivers down as they approach the village.

The trained members of the community Speedwatch team will be moving the SID to the other end of the village this week, and then carrying out a further speed check again next week.

 

It was agreed to put the request for a pedestrian crossing on the agenda for the next meeting.  

 

A residents raised a concern that a stone wall near Down Road has been built on the road. It was confirmed that this was not the case, the wall is on private property.

 

It was noted that the Highways department have reinstated the white lines edging the main road through Mosterton near Eeles pottery on one side of the carriageway, and will be returning to do the other side. There are no plans currently to create a footpath along this stretch of road.

 

 

Bench

The clerk reported that the base has been laid and the benched ordered. One bench plus a grit bin will be installed outside the village hall, and the other bench will replace a damaged one on the green opposite the shop.

 

 

 

 

 

 

VR

 

 

2019/041

CORRESPONDENCE

Clerks & Councils Direct

Email letters from two local residents regarding damage to bench in play area

Email from resident regarding car parking on kerbs – PCSO Bishop replied, no further action required

Play area inspection report

Request from Estate Agent to position signs for new development on village green

Broadwindsor Neighbourhood plan decision statement

Email from DC Estates regarding Old Churchyard – the clerk reported that the LA are unwilling to take on the old churchyard land. The land will be added to the parish council insurance cover.

 

 

2019/042

PLAY AREA UPDATE

The clerk reported that the play area inspection took place during May. The report has been circulated to the parish councillors and a number of issues identified.

 

The parish council agreed to hold a work party to carry out repairs and improvements to the play area on  19th July 6pm. The clerk will order some bark to top up the area under the play structure.

 

Damage to play area – PCSO Smith has visited the families of 3 local residents identified as having damaged a bench in the play area. 2 of the boys have written to apologise and wish to discuss options for older children in the park area. It was agreed that Cllr Bullock will contact the boys and arrange to talk with them about possible options for reshaping the mound in the play area and other potential ideas the boys might have.

 

 

 

VR

2019/043

MAINTENANCE OF GREEN AREA OPPOSITE SHOP & SIGNAGE

The clerk reported that the agents selling properties at Churchill would like to erect a sign on the green area opposite the shop until the end of the year.

It was agreed that this would be allowed, subject to a rent of £150 per month being paid up from from 1st August to 31st December 2019, and that the area must be made good after the sign has been removed. The sign must also be positioned in such a way as to not obstruct the view of motorists.

 

There was a discussion about cutting the grass on the green area. It was noted that this is a flood plain and it the grass is left long it can become very boggy and wild.

It was agreed that this would be included in the budget for the next financial year.

 

 

 

 

 

 

 

VR

 

2019/044

CIL FUNDING

The clerk reported that CIL funding of £6325.32 has been received by the parish council. This is a one-off payment which can be used to enhance the village. It was agreed that this would be on the agenda for the next meeting, and a note about it added to the Facebook page and the website.

 

 

 

VR

2019/045

PLANNING

a)      Applications handled since last meeting - None

b)                Decisions notified by WDDC since last meeting

WD/D/18/0002810 Majors Row, Main Road Mosterton - Approved

c)                New application to be considered

WD/D/19/001496 Sunnyside, Chedington Lane Mosterton, Beaminster – No objections

d)                Tree applications – None

e)                Other Planning Matters – None

 

2019/046

FINANCE

 

 

 

              Financial Status Mosterton Parish Council as at 9th July 2019

Treasurers account

Payments made since last meeting                                                             

Ladder training

28.00

Clerk salary & Pension (May & June)

338.24

Office expenses

31.44

Insurance (SIDs)

23.89

Grass cutting

424.00

Play area Inspection

99.00

Defibrillator cover

126.00

                                          

Income Since last meeting                                                               

CIL payment

6352.32

Allotment rents

20.00

 

New cheques/payments

Mosterton Village Hall

16.50

Grant of allotment rents to PCC

20.00

Grass cutting

318.00

Bidair website

72.00

2 x benches

444.00

HC Lewis Bench base

1560.00

 

 

 

Bank balance as at 4th June 2019                       £

21,745.42

 

Balance after above payments agreed             £ 24,899.73

Next PWLB payment due on 1st October 2019

 

Amenities account

Balance as at 21st June 2019                                                                £5,445.74

Including a donation of £9.60 from the clothing bank outside Mosterton Shop via Mosterton Preschool. Interest accruing at rate of approximately £0.21 per month.                

 

 

 

The clerk noted that Mosterton Youth Club entrusted their closing funds to the parish council in July 2017, asking that they be held for two years, in the hope of a new group being set up. When the youth club closed, it was agreed that if no new group had been set up after that period, the parish council could use the funds for the benefit of the youth of the village. Following a discussion about this, it was agreed to hold onto the funds for a further year.

The clerk reported that the annual audit has been completed and that a Certificate of Exemption from external audit has been granted due to the parish council income falling below the threshold requiring an external audit.

 

2019/047

PUBLIC DISCUSSION TO RAISE ITEMS FOR FUTURE AGENDAS

No items were raised. The meeting closed at 8.13pm.

 

 

Date of next meeting Tuesday 10th September at 7.00pm.